How we work · For firms
How outsourced SMSF accounting works with us
The same steps for your first fund and your hundredth. Your firm keeps the client and the sign-off. We prepare the file.
Step by step
From first call to signed accounts
Tell us your funds
How many funds you have, which software each is in, and when you need them back. A short call or a few lines on the enquiry form is enough to start.
We confirm the fee in writing
Year-end work is $450 per fund if you lodge and $600 if we lodge, before GST. Annual and daily administration are quoted on your volume. Once you agree, we send an engagement letter that sets out the work, the fee and who does what.
Send the records through our portal
Upload each fund's records to our client portal at my.dhan.com. Please don't send your clients' records by plain email.
We prepare the file
We do the work in your software: the accounts, the draft annual return and workpapers with every balance referenced to its source.
Review, sign and bill
The finished file comes back through the portal. You review it, ask us anything, then sign it off and bill your client under your firm's name.
While we work
Questions come to you, never your client
If a statement is missing or a transaction needs explaining, we ask you. We don't contact your clients, and nothing goes to them from us.
Timing
Most funds back within a week
Most funds come back within a week of us receiving complete records. The usual cause of a delay is a missing record, so we tell you as soon as we spot a gap.
What we need
A full year of records, sent together
For each fund: bank statements for the whole year, records for every investment and any property, details of contributions and pension payments, last year's signed accounts, and a note of anything new in the fund this year, such as a new member, a rollover or a change of trustee. Records sent together, in one go, are the quickest route to a finished fund.
Lodging
You lodge, or we lodge
- You lodge: the draft return comes back to you to lodge.
- We lodge, under your tax agent number: if you are a registered tax agent without lodgement software.
- We lodge, under ours: if you are not a registered tax agent, under our number, 24702003 (check it on the TPB register).
Questions
Questions firms ask about the process
Who prepares the accounts?
Our team of accountants, led by our directors. Each fund comes back to you to review and sign.
How do you keep our clients' records safe?
We ask you to send records through our client portal, not by plain email, and we keep them confidential. Our privacy policy explains how we handle personal information.
What if a fund isn't in the accounting software yet?
We set it up for you, for a once-off fee of $150 before GST.
Can you arrange an actuarial certificate?
Yes. When a fund needs one, we arrange it for $125 before GST.
Do you audit the funds?
No. Audits are done by your firm's chosen SMSF auditor. The separate audit firm at smsfaudits.com never audits a fund we prepared.
Ready to send your first fund? Tell us your volume.
A few lines about your firm are enough. We reply within one working day.